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TIMECARD FORM The CCS Payroll program generates paychecks based on Timecards. A Timecard represents the total regular and overtime hours for one employee for one day, one shift, one class, one craft, and one job. Timecards can be created automatically or manually:
CCS TIMECARD FORM (Click on any field or tab for detailed information)
The Timecard Form is is divided into two sections: the upper section and the lower section. The upper section contains three tabs: Time Cards, Codes, and Filters: Time Cards: This tab contains the data for the TIMECARD that is highlighted in the LIST control. If you need to make manual changes to the data of a single TIMECARD, you would do so here. Timecards Codes Tab
Codes: Each TIMECARD is distributed to up to five user-defined costing CODES. This tab reflects the distribution for the currently selected TIMECARD and allows for the distribution to be modified. This tab works in conjunction with the Distribute Tab to assign hours to costing CODES. As pictured above, the user has defined three costing codes: CC, WBS, and MAINT. Furthermore, in the above example, the user has created five different sets of these three CODES (columns). If, for example, there is the possibility that the Employees in the grouping displayed in the Distribute Tab might work on five different TASKS during the course of a week, their time might need to be distributed to five different sets of CODES. Column 1 might represent the codes to be used in TASK A; Column 2 might represent TASK B; etc. All of the distribution detail is completely definable by the user. (Click on any field or tab for detailed information)
Filters: Settings are available on this tab to filter the data so that the bottom section contains a user-defined subset of the TIMECARD data. The lower section contains three tabs: Listing, Detail, and Distribute: Listing: This tab contains the LIST control that shows the currently selected subset of TIMECARD records. Timecards Detail Tab
NOTE: The Detail Tab is only available from the TimeKeeper Module. Detail: This tab shows the DISTRIBUTION detail for a single TIMECARD. When you click on this tab, the upper section of this form automatically switches to the Time Cards Tab. Thus all of the data that pertains to a single TIMECARD is displayed. The controls along the bottom of the form indicate that this card is BALANCED, i.e., that it has been completely distributed. These controls are Read Only. Timecards Distribute Tab
Distribute: This tab shows how the TIMECARDS are distributed across user-defined costing areas. When you click on this tab, the upper section of this form automatically switches to the Codes Tab. This tab shows one subset of the data that you defined in the Filter Tab. As pictured, you are working on Day 1 of the current Week Ending (01/28/2001) with the data grouped by CREW. You are currently working on CREW 1302. With the FILTERS defined in this manner, you can distribute the hours to the user-defined cost CODES on a crew by crew basis. (See Filter Tab for additional filtering options.) The dark green section on the left side of the grid shows the TIMECARD data that was uploaded from the external clock(or entered manually via the TIMECARD entry form). When the TIMECARDS are first created by CCS TimeKeeper, they are undistributed. So your task is to distribute the hours into the various costing entities that have been defined for your company. The data for this distribution is entered in the light turquoise section on the right side of the grid. This distribution is done in conjuction with the Codes Tab. The majority of your time will be spent in the Distribute Tab distributing new TIMECARDS. Every possible measure has been taken to make this data entry task as efficient as possible. Click here for a completely detailed example.
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